Open Request for Proposals (RFP)
Royal River Conservation Trust (RRCT) is seeking proposals from qualified contractors or trail-building organizations to complete three trail improvement projects within Intervale Preserve, a 328-acre conservation area in New Gloucester, Maine. Proposal Deadline: July 10, 2026.
The project includes:
- Rehabilitation of 0.46 miles of the 5-foot-wide Interurban Multi-Use Trail
- Upgrading an existing 0.5-mile Warbler Trail to Universal Access Standards and constructing a 6-car accessible gravel parking lot
- Improvements to a 105-foot water access trail off Route 231 leading to a hand-carry boat launch on the Royal River
Click here for the RFP
Click here for Clarifying Comments on the Intervale Preserve RFP. This document summarizes responses to questions asked during the site visit, includes detailed Warbler Trail map, and photos.
Site designs for the Interurban Trail and Water Access Trail have been developed by FB Environmental (FBE) and are included as attachments. Contractors may work with FBE to propose minor design modifications or alternative treatments based on current trail-building best practices, subject to review and approval.
Total Materials and Labor Budget: $61,970.15. Proposals must not exceed this amount.
Project Timeline:
- RFP Issued: June 12, 2026
- Pre-Bid Site Visit: June 23, 2026 at 9:30 am
- Proposal Deadline: July 10, 2026 at 5:00 pm ET
- Bid Review / MTP Approval: July 2026 (approximate)
- Notice to Proceed: End of July 2026 (approximate)
- Construction Completion: Priority given to bidders who can complete construction by December 1, 2026.
Proposals must be submitted electronically via email to Stewardship Director Hanae Garrison at hanae@rrct.org by July 10, 2026, at 5:00 pm Eastern Time. Late submissions will not be considered. Questions regarding this RFP must be submitted in writing to the email address above no later than July 1, 2026 at 5:00 pm. Responses to questions will be shared with all prospective bidders who have indicated an intention to bid.
Important: This project is funded by a Maine Trails Program (MTP) grant administered by the Maine Bureau of Parks and Lands, Grants and Community Recreation Program. All procurement must comply with MTP procurement requirements. Bid documents are subject to review and approval by the Grants and Community Recreation office prior to contract award. All contractor-produced signage, press releases, or published materials related to this project must identify MTP funding assistance per MTP program requirements.
In addition, RRCT is seeking to improve a 930-foot-long, 5-foot-wide section of trail that intersects with the Interurban Multi-Use Trail, also within Intervale Preserve. This work is not funded through the Maine Trails Program and will be contracted separately. Interested contractors are welcome to submit a separate estimate for this project, also due by 5:00 p.m. on July 10. Click here for the Request for Estimates.
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